Rent equipment and special requests ahead of time to minimise time spent on preparing for a function on the actual day.
RECIPE FOR SUCCESS INGREDIENT CARD
Ingredient 4
Ideas – Catering Functions
Question:
How to rent equipment and special requests?
Answer:
To ensure the minimum of time spent on preparing for a function on the actual day, consideration must be given to listing and ordering as necessary the equipment and other special requests required for the function.
When ordering any rental items they must be in writing and will include the quantity, item description, unit price, total price, date for delivery, place for delivery and payment terms and conditions clearly specified.
Here are some steps you can take:
Identify your equipment and special request needs:
Before you start looking for rental companies or making special requests, it’s important to identify your specific needs. Make a list of the equipment and services you’ll need for your event, such as audiovisual equipment, lighting, tables and chairs, linens, or decor.
Research rental companies:
Look for rental companies in your area that offer the equipment and services you need. Check their reviews and ratings, and ask for recommendations from friends or colleagues who have used rental services in the past.
Get quotes and compare prices:
Contact the rental companies and get quotes for the equipment and services you need. Make sure to compare prices and services to ensure that you’re getting the best value for your money.
Make a reservation:
Once you’ve selected a rental company, make a reservation for the equipment and services you need. Make sure to provide clear details about your event, including the date, time, and location, as well as any specific requirements or preferences you have.
Confirm delivery and setup details:
Before the event, confirm the delivery and setup details with the rental company. Make sure to provide clear instructions for the setup and placement of equipment, and to ensure that the rental company has access to the event location.
Communicate special requests to the venue and catering team:
If you have special requests for the venue or catering team, make sure to communicate them clearly and in advance. This can include requests such as specific dietary restrictions or preferences, special seating arrangements, or decor preferences.
By following these steps, you can rent the equipment and make special requests necessary to ensure the success of your catering event. Remember to plan ahead, compare prices and services, and communicate clearly with all involved parties to ensure a seamless and successful event.
Action:
Prepare a list of rental equipment and a list of special requests.
