Consideration must be given to listing and ordering as necessary the catering function rental equipment and other special requests required for the catering function.
RECIPE FOR SUCCESS INGREDIENT CARDS
Ingredient 4: Organise Stress-Free Functions
Question:
What does catering function rental equipment consist of?
Answer:
To ensure the minimum of time spent on preparing for a function on an actual day, consideration must be given to listing and ordering as necessary the equipment and other special requests required for the function.
Rental equipment
When choosing a rental company it is important to consider:
-
- Should have large stock.
- Wide range of prices.
- Tasteful styles of dishes, glasses, cutlery and accessories.
- Stock in good condition.
- Reliable and prompt delivery and pick-up service.
- Seven days a week availability
- Other equipment such as tables, tablecloths, chairs, large coffee-makers and portable ovens. Also major equipment such as tents and dance floors.
- Will they offer a discount?
Some of the advantages of renting equipment include:
-
- The right amount of equipment.
- Right quality for the right occasion.
- Hours of dishwashing time saved.
- No fear of valuable pieces being lost or broken.
- Storage of equipment between jobs
- No heavy lifting
- Valuable money is not tied up in equipment.
When ordering any rental items they must be in writing and will include the quantity, item description, unit price, total price, a date for delivery, a place for delivery and payment terms and conditions clearly specified.
Rental equipment may consist of:
- Service equipment
- Furniture:
- Dance floor, stage, cat-walk, dais, lectern other special needs as applicable.
Special requests:
- Printing:
- Menus, place cards, name tags, invitations, brochures, etc. (Ensure that the organiser proofreads and approves the master copy prior to printing in quantity).
- Secretarial:
- Typing, duplicating, recording, telephone and other facilities, as available/applicable.
- Promotions:
- Public relations, press release, radio/TV coverage, etc. (only with the organiser’s approval).
- Extra facilities:
- Accommodation, change-rooms, car parking, etc. (check also for special weight, size, owner requirements, etc for special exhibits and/or demonstrations). Construction of a stage for the concert.
- Erecting a catwalk and providing dressing rooms for a fashion show.
- Preparing a head table for the wedding party.
- Fitting out a dance floor and stage or providing an area for the DJ.
- Requiring an elaborate lighting system for a cookery presentation
- Constructing a focus point from which to launch a product.
- Providing a range of audio visual equipment for a presentation and organising a suitable layout
- Providing a suitable layout for a trade show, such as a bridal show with booths, stalls, lighting, catwalk, etc.
- Photographer, hire cars, flowers, special décor, wedding (or other) cakes, etc.
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